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Assigning Default Classes in QuickBooks Enterprise Solutions

January 28, 2014Michael CastagnettiNo Comments

Assigning Default Classes in QuickBooks Enterprise Solutions

If you use the Class feature in QuickBooks then the new default classes preference in QuickBooks may be a welcome addition. This is fairly simple – you can now assign a default class to certain kinds of list records, and if that list record is used in a transaction then that class is filled in for you. This can be useful in many situations.

The Default Classes option is found in the Accounting preferences under Company references. Make sure the Use class tracking for transactions is turned on and then you can click the Assign classes to box. In this drop down list, you have the option to select Accounts, Items or Names. Please note that you can only use the default classes for one of the choices in the dropdown list.

If you select Assign classes to Names then you will see that you can now select a default class in each Customer, Vendor and Employee record.

When you create a transaction using this record, you will see that the Class field is filled in automatically.

Similarly, if you select Items in the preference you will find a class field in the item record.

As you would expect, if you use this item in a transaction, the class is filled in automatically.

Note: If you have the default class set in the item record, the class is recorded even if it doesn’t show in the invoice template.

If you set the preference to Accounts you will see a class field in the account list.

Again, as you would expect, the class is automatically filled in when you create a General Journal Entry record using this account.

Note: The Class field is available through the Add/Edit Multiple List Entries feature, and it is available to add to List reports, but it is NOT included in the Excel Export of the lists.

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Michael Castagnetti

Michael Castagnetti is the founder and President of Net Plus Consulting, an Accounting and IT Consulting firm in New York City. Michael’s specific focus is financial operations and inventory management systems. Michaels’s career experience includes Le Pain Quotidien, where he served in financial and operations management capacities for the international café chain as a Director. Prior to working at Le Pain Quotidien, Michael served as Retail and Restaurant Analyst at Tommy Bahama for several years and helped develop Financial Modeling & Forecasting for new store and real estate performance. During his tenure he oversaw sales tax compliance, lease term compliance, and negotiation of bank and merchant fees. In addition he served as Sr. Accountant at Dolce and Gabbana overseeing the day to day accounting operations. He completed his undergraduate studies at City University of New York, earning a Bachelors of Science in Accounting with a minor in Economics and Finance. Michael’s business philosophy is to apply sound technology to business principals. He feels strongly that every small business can be empowered to use technology to leverage their potential.

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